Legal & privacy

The legal bit

Privacy Policy

This Privacy Policy together with our Terms of Engagement (if applicable) sets out the basis on which the Elliott Matthew processes your personal data.

How we collect your personal data

Your personal data may be collected by us in a number of ways, including:

through our provision of legal services to you;
during the course of dealings with you for or on behalf of a client;
when you provide us with information in relation to your attendance at any of our seminars or other hosted events;
when you contact us for these and any other reason, we may monitor and keep a record of that correspondence (in whatever form);
when we collect publicly available information about you or your business (including through electronic data sources); and
when we collect your personal data from third parties (for example our clients or other law firms).

The type of personal data that we may collect

The categories of your personal data that we may collect includes, but is not limited to, the following:

Contact details (including names, postal addresses, email addresses and telephone numbers);
Professional information such as job titles, previous jobs, and professional experience and qualifications;
Where you provide it, information about your hobbies and interests;
Details of your communication data;

Where necessary and legally permitted, we may also collect more sensitive data such as diversity and health data, and details of offences and related proceedings.

Use of personal information

We process personal information about you for the following purposes:

to provide you or a client with, and to improve, our services;
to deal with your enquiries and requests;
to contact you in the course of providing services to our clients;
to provide you with information about our services, and to advise you of news and industry updates, events, promotions and competitions, reports and other information, and to carry out market research campaigns;
to provide you with any other information that you request from us;
to comply with our legal and professional responsibilities; and
where we have other legitimate reasons, such as for internal compliance and security purposes.

Marketing

Please note that we may use your marketing and content preferences, and other information you provide to us (including details of your attendance at, or interest in, events) in order to build a profile for you. We may supplement this profile with information about how you use our website, review our content and interact with us. We use this profile to try and ensure that you only receive information that you are likely to find of interest.

You have the right to ask us not to process your personal information for marketing purposes. When we collect contact information from you (for example, when you provide us with your business card), we may add your details to our contacts database and to our mailing lists. In all other cases, we will usually inform you (before collecting your information) if we intend to use your information for marketing purposes or if we intend to disclose your information to any third party for such purposes. You can exercise the right at any time by contacting us at the address below.

Where we store and transfer your personal information

By submitting your personal information, you consent to us storing or processing the data on our internal data handling systems. We will take all steps reasonably necessary to ensure that your information is treated securely and in accordance with this Privacy Policy.

Disclosure of your information

We may disclose personal information: to suppliers and external agencies that we engage to process information on our and your behalf including to provide you with information that you have requested; to third parties (including, but not limited to, professional indemnity insurers, brokers, auditors and other professional advisors); to our clients in the course of providing services, and where disclosure is required by law or any regulatory authority, all as reasonably required for the purposes set out in this Privacy Policy.

If you attend an event organised or hosted by us, we may disclose your details to others who attend or participate in the organisation of that event (as notified to you).

Access to information

You have a right to access personal information that we hold about you or to obtain a copy of it. Any access request may be subject to a fee (not to exceed £10) towards our costs in providing you with details of the information that we hold about you. We may ask you to verify your identity and for more information about your request. To obtain a copy of the personal information that we hold about you, please write to us at Jeff White, marked to the attention of the ‘Data Protection COFA’.

Changes to our Privacy Policy

We will post any material changes that we may make to our Privacy Policy in the future and, where appropriate, we will notify you of the change by email.

Contact

If you have any requests or queries concerning your personal information or any queries with regard to our practices, please contact us at Elliott Matthew Ltd, 10 Margaret Street, London, W1W 8RL, on 020 3585 1955, or admin@eml.legal.